As a Bid Coordinator at Peritas, your duties will include:

Bid & Proposal Coordination

• Coordinate the end-to-end bid process from opportunity identification through to submission.

• Coordinate bid schedules and deadlines, ensuring all contributors deliver inputs on time.

• Organise and facilitate bid kick-off meetings, progress meetings, and review sessions.

• Track proposal progress and follow up with technical teams for required information.

• Maintain the bid register and pipeline of opportunities.

Proposal Preparation & Documentation

• Compile and format Expressions of Interest (EOIs), Requests for Tender/Proposals/Quote (RFT/P/Qs), and proposals.

• Ensure documents follow client requirements, formatting standards, and submission instructions.

• Edit and proofread submissions for clarity, consistency, and quality.

• Prepare in conjunction with marketing department supporting documents such as:

• CVs of key personnel

• Project case studies

• Capability statements

• Methodology sections

• Maintain proposal templates and standard content.

Compliance & Governance

• Review tender documentation to identify compliance requirements.

• Develop and maintain compliance matrices and submission checklists.

• Ensure all mandatory forms, certifications, and supporting documents are included.

• Confirm submissions comply with client procurement rules and portals.

• Maintain procurement platforms with necessary certificates, policies and other Peritas related information.

Stakeholder Coordination

• Liaise with internal & external teams to gather inputs.

• Coordinate with subconsultants and partners for joint submissions.

• Act as the central point of contact for internal bid communications.

Submission Management

• Coordinate/Prepare final submission packages for electronic tender portals or email submissions.

• Manage version control and document management during the bid process.

• Ensure bids are submitted before deadline and in the correct format.

• Archive completed submissions for future reference.

Post-Bid Activities

• Coordinate post-submission clarifications with clients.

• Assist in organising interview presentations or shortlisting materials.

• Record outcomes and support lessons learned / bid debriefs.

Market & Opportunity Support

• Monitor tender portals and procurement platforms for new opportunities.

• Assist leadership in tracking potential projects and maintaining the opportunity pipeline.

• Support preparation of capability statements and marketing material for business development.